On August 1, U.S. Citizenship and Immigration Services (USCIS) published the revised Form I-9, Employment Eligibility Verification, with an edition date of 8-1-23. USCIS encourages employers to begin using the new version as soon as possible, but the previous Form I-9 (edition date of 10-21-19) may be used through October 31. Starting November 1, all employers must use the 8-1-23 edition of Form I-9.
Employers do not need to complete a new Form I-9 for current employees who already have a properly completed Form I-9 on file unless reverification applies to them after October 31, 2023.
Revisions to Form I-9
The following are some of the revisions to the Form I-9:
- Sections 1 and 2 are now a single-sided sheet.
- The Section 1 Preparer/Translator Certification area is now standalone Supplement A that employers can provide to employees when necessary.
- Section 3, Reverification and Rehire, is now standalone Supplement B that employers can print for rehires or reverification.
- The form has been redesigned to be fillable on tablets and mobile devices.
- The notice at the top of Form I-9 was updated to explain how to avoid discrimination in the Form I-9 process.
- The Lists of Acceptable Documents page has been redesigned.
- The instructions have been reduced from 15 to eight pages.
- The abbreviations charts were moved to the M-274, Handbook for Employers: Guidance for Completing Form I-9.
- A new checkbox was added to allow certain employers to indicate they examined Form I-9 documentation remotely under a new alternative procedure rather than via physical examination.